I’ve been granted delegate access to the Calendar folder of my manager. He uses various color coded categories for his appointments.

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While I can see all his appointments when I access his Calendar folder, I can’t see any of the color coding anymore.

Aug 02, 2018  You can change what you’re searching on the fly, but you can also set that default behavior to be something different. How to Change Search Locations on the Fly If you’re performing a search in Outlook, it default to searching the current folder (or the current mailbox if you’re in your inbox). Nov 14, 2019 Change the color of any category by clicking the arrow to the left of the color block, and then click a different color. Change the category color that you changed in step 3 back to the original color by following steps 2 through 4 again. Aug 02, 2018 If you’re performing a search in Outlook, it default to searching the current folder (or the current mailbox if you’re in your inbox). If you want to search something different, you can refine your search by popping open the dropdown to the right of your search terms and choosing another option.

May 18, 2017  Color Categories in shared and delegate Calendars. Since Outlook 2007, The Color Categories are stored within the main Calendar folder of the mailbox owner. In order to get access to this list, so you can see the configured Color Categories as well, the mailbox owner needs to assign you at least “Reviewer” permissions. Color categories allow you to easily identify and group associated items in Microsoft Outlook. Assign a color category to a group of interrelated items—such as notes, contacts, appointments, and email messages—so that you can quickly track and organize them.

How can I see the color coding of his Calendar as a delegate?

Reviewer permissions on main Calendar

Since Outlook 2007, The Color Categories are stored within the main Calendar folder of the mailbox owner.

In order to get access to this list, so you can see the configured Color Categories as well, the mailbox owner needs to assign you at least “Reviewer” permissions. This includes the “Full Details” read permission which is required for displaying Color Categories.

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Note: When an additional Calendar folder exists within the same mailbox and you only want to share this folder, setting the Reviewer permission on that Calendar folder will not reveal the Color Categories in that Calendar. Once the Reviewer permission has been set on the main Calendar folder, the Color Categories will be shown in both Calendar folders.

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